Newsletter Procedures
Established procedure for newsletter production and distribution. With multiple team members supporting your accounts, following this process is crucial for efficient and timely execution.
You have two options. Send an email as directed below or use our newsletter form below.
See procedures: https://www.creativewebconceptsusa.com/newsletter-submission/
To ensure smooth processing and on-time delivery, please note the following timelines based on when we receive your newsletter elements:
- Elements received between the 23rd and 27th of the month: Completion by the 1st of the following month, allowing time for your approval or revisions to still meet the 1st deadline. Please be aware that any delays in your approval or feedback will shift the send date accordingly.
- Elements received between the 28th and 31st of the month: Expected completion by the 3rd of the following month.
- Elements received after the 1st of the month: Expected delivery between the 5th and 8th of the following month.
To streamline our workflow and avoid delays, please ensure all newsletter elements are submitted in one comprehensive email with the subject line formatted as: “NEWSLETTER [MONTH YEAR]” (e.g., “NEWSLETTER MAY 2025”).
Within this single email, please include:
- All necessary attachments. If using a cloud storage service like Dropbox or Google Drive, provide a direct link within the email body.
- All text, descriptions, comments, links, and specific details directly in the body of the email. Submitting elements across multiple emails will lead to processing delays.
Upon completion of your newsletter draft, you will receive an email notification for your review. Please reply directly to that email thread with one of the following responses:
- Approved, ready for sending.
- Revisions needed. (Clearly and concisely outline your requested revisions. We will confirm once the revisions are completed.)
Once approved, you have the option to send your campaign or reply to our email, and we will initiate the send on your behalf.
Furthermore, we request that you connect your social media accounts within your email platform to enable automatic posting of your campaigns.
Finally, it is your responsibility to monitor your campaign results and promptly address any bounce-back issues. Regularly removing bounced email addresses from your list is essential for maintaining a healthy sender reputation and avoiding potential account disruptions. The process for removing bounce-backs is straightforward: navigate to the “Bounce backs” section, select the email address in question, and click “remove.”
Your cooperation in this matter is greatly appreciated and will contribute to a more efficient and effective newsletter process for everyone.